Scattered data
Rosters, rooms, bus lists and schedules are maintained by different people in different files, and they drift apart.
Event operations for international olympiads
Every student, bus, room and exam hall. One calm control room.
Olympiades connects organizers, volunteers, team leaders, students and parents on one platform, so a multinational event runs on live information instead of spreadsheets and group chats.
The problem
An international olympiad is a logistics event with an exam attached.
Students from many countries, several hotels, shared buses, dietary needs, exam halls and dozens of volunteers all move on the same clock. When information lives in separate spreadsheets and chat threads, small gaps turn into missed buses and late exams.
Reactive communication
Volunteers hunt for instructions in group chats. Team leaders chase answers. Parents have no clear way to know their child is safe.
Slow incident response
When something goes wrong, nobody is sure who has the information, who is closest, or who should act first.
Our vision
To make every scientific Olympiad smarter, safer, and more accessible by connecting people, simplifying operations, and reducing hosting costs through one intelligent platform.
For organizers
A command center for the whole event.
Import your registration sheet and the platform builds the plan: teams, rooms, bus rosters and schedule. Then it keeps everyone in sync as the days unfold.
Olympiades · Admin
Import
Excel in, event plan out
A three-step wizard imports your registration workbook. Missing sheets or uneven team sizes are flagged instead of failing silently.
Auto-assignment
Teams, rooms and buses
Country team grouping, round-robin hotel and room assignment, and 40-seat bus rosters per hotel, generated for you.
Live operations
Click a number, see the detail
Dashboard cards drill into people, buses and venues, with contextual actions right where you need them.
Full coverage
Every operational area
People, schedule, transportation, accommodation, venues, meals, documents and incidents, all searchable and editable.
Documents
Forms with an audience
Send feedback forms and departure detail updates to exactly the group that needs them.
Safety
Incidents reach the right people
Volunteer reports and emergency alerts arrive with an ID and category, so the desk can respond immediately.
Value for everyone
Each person gets exactly the app they need.
One shared data layer, role-specific mobile experiences. Nobody has to dig through information that is not theirs.
Participants
Team leaders and delegates
- Live roster with attendance status for every student on the team
- Per-student checkpoint confirmation, updated in real time
- Direct message channels with each team member
- Transportation and accommodation details in one place
Students
The competitors
- Always know the next activity, with a clear home screen
- Live bus tracker with a progress bar, so no one misses a ride
- Full app and chat in English, French, Spanish and Thai
- QR check-in, alarms and messaging in a couple of taps
Volunteers
The people who keep it moving
- A single hero card for the current task: start, complete, scan, report
- Automatic reminders 15 minutes before each assignment
- See how your task fits in the wider event program
- One-tap contact with the coordinator and a red emergency button
Parents Preview
Families back home
- Peace of mind: know when your child has arrived, boarded and checked in
- The day's program, so you know what they are doing and when
- Official updates from organizers, instead of rumors
- A clear point of contact if something needs attention
Inside the volunteer app
Built for people who are on their feet.
Big targets, one clear next step and a one-tap path to help. The same design language runs through the student, team leader and admin experiences.
Know your day at a glance
Every task as a to-do, with live status.
See the bigger picture
Your tasks, highlighted inside the full event program.
Check-ins in one scan
Confirm a student, or confirm you have arrived on site.
Help is one tap away
Alerts reach medical staff and the operations desk with the volunteer's ID.